CMMS Software: 10 Key Features and Benefits

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The first thing to keep in mind when implementing a CMMS program is that, thanks to its analysis capabilities and scope, it allows real-time decision-making efficiently, helping to avoid unplanned downtime or breakdowns.

A CMMS (Computerized Maintenance Management System) is a tool designed to streamline plant maintenance activities as well as asset management.

Planning
Control
Operations Management

How do I select my CMMS program?

There are many CMMS software options on the market, but the key is to know the main features a CMMS program should have:

1.Asset Monitoring, Management, and Control: Keeps a detailed record of an organization’s assets—sensors, machines, robots, etc.—including their history, maintenance, and location.

2.Inventory and Stock Control: Manages spare parts inventory and materials needed for maintenance, as well as purchasing and supplier management.

3. Cost Management: Controls internal and external maintenance costs, helping track expenses and budget more effectively.

4. Maintenance Scheduling: Enables preventive maintenance planning based on time, usage, or wear indicators, as well as integrating predictive and corrective maintenance.

5.Work Order Management: Digitizes tasks with automated scheduling, simplifying the creation, assignment, and monitoring of maintenance and repair work orders.

6. Document Management: Stores and organizes documents related to maintenance, such as manuals, certifications, and procedures.

7. KPIs and Reporting: Links the program to Key Performance Indicators (KPIs) to tackle strategic challenges and provide management with real insights for decision-making.

8. Remote Access and Mobility: Provides access to the system from mobile devices to manage maintenance in real time from any location.

9.Tracking and Reports: Generates detailed reports and analytics on maintenance performance, costs, task compliance, and human resources management.

10.System Integration: Integrates with other enterprise management systems (ERP, CRM) for effective coordination of data and processes.

Is there an Open Source CMMS?

Yes, there are open-source CMMS programs available.

These solutions are often flexible and customizable, allowing adaptation to the specific needs of each organization. However, unless you have an expert IT development team and sufficient budget, open-source CMMS may not be the best option since it is essential to have updated and well-supported software.

Open-source CMMS solutions tend to be less rich in features and less adaptable to the complex challenges that factories face compared to commercial alternatives.